Hire Terms and Conditions
Version 02 · Last updated 14/11/2026
These terms apply to every Dry Hire and Wet Hire of equipment and services from 80six Group Ltd. They are written for business customers and replace all earlier 80six hire terms.
The hire
1. Definitions and interpretation
1.1 In these Terms the following words have these meanings:
80six: 80six Group Ltd, a company registered in England and Wales under number 16425903, whose registered office is at 52 Middleton Road, Downside, Cobham KT11 3NR
80six Premises: 80six's warehouse at Wycombe Film Studios, Wycombe Air Park, Clay Lane, Booker, High Wycombe SL7 3DP, or any other UK location 80six reasonably directs
Business Day: Monday to Friday, excluding bank and public holidays in England
Contract: The contract between 80six and the Customer for a job, made up of the Hire Order Form, these Terms and Schedule 1
Credit Account: A credit account with agreed payment terms that 80six has opened for the Customer in writing
Crew: Anyone 80six supplies to the Customer to deliver the Services, whether employed, freelance or sub-contracted
Customer: The person, firm or company named on the Hire Order Form as hiring the Equipment or buying the Services
Customer Data: Any content, show files, media, settings or data created by or for the Customer and loaded onto or stored on the Equipment
Damage Waiver: The optional charge in clause 9.6 that limits the Customer's liability for accidental damage
Data Protection Legislation: The UK GDPR, the Data Protection Act 2018 and all other laws on personal data and privacy in force in the UK from time to time
Deposit: 50% of the Total Invoice Value plus VAT, unless the Hire Order Form states a different amount
Dry Hire: Hire of Equipment without Crew
Equipment: All equipment hired under the Contract, including cases, flight cases, cables, rigging, accessories, spares, software, licences, media and documentation, and any item 80six sub-hires from a third party
Fees: All sums payable under the Contract, including Hire Fees, Service fees, Crew, transport, travel, accommodation, subsistence, sub-hire, consumables and expenses
Hire Fees: The charges for hire of the Equipment set out in the Hire Order Form
Hire Order Form: The quotation or order confirmation issued by 80six for a job, setting out the Equipment, Services, Prep Days, Hire Period, Venue and Fees
Hire Period: The period from the Ship Date to the Return Date, as extended or ended early under these Terms
Personal Data, Process, Controller: As defined in the Data Protection Legislation
Prep Days: The days before the Ship Date when 80six prepares the Equipment and booked Crew start work, as shown in the Hire Order Form
Replacement Value: The cost to 80six of replacing an item with a new item of the same or nearest equivalent specification at the date of loss, including delivery, with no deduction for age, wear or depreciation
Return Date: The date the Equipment is due back at 80six Premises, as stated in the Hire Order Form
Risk Period: For each item of Equipment, the period from when it leaves 80six Premises or is collected by or for the Customer until it is returned to and signed in at 80six Premises
Services: Any services 80six provides under the Contract, including technical design, delivery, installation, programming, operation, de-rig and collection
Ship Date: The date the Equipment ships from 80six Premises, as stated in the Hire Order Form, whether 80six delivers it or the Customer collects it
Total Invoice Value: The total Fees for the job before VAT
Venue: The location or locations where the Equipment will be used, as stated in the Hire Order Form
Weekly Rate: The weekly hire charge for an item shown in the Hire Order Form or, if none is shown, 80six's standard weekly rate for that item. Hire is charged in weeks and half weeks: any period of 3 days or less is charged at 50% of the Weekly Rate, and 4 to 7 days at the full Weekly Rate
Wet Hire: Hire of Equipment together with Crew and Services
1.2 Schedule 1 forms part of these Terms.
1.3 A reference to a statute includes it as amended, extended or re-enacted, and any subordinate legislation made under it.
1.4 "Writing" and "written" include email. "Including" and similar words mean including without limitation.
1.5 Headings do not affect interpretation. The singular includes the plural and the other way round.
1.6 If the Hire Order Form and these Terms conflict, the Hire Order Form prevails only for the Equipment, Services, Prep Days, Ship Date, Return Date, Venues, Fees and payment schedule. These Terms prevail on everything else.
2. Basis of contract, quotations and bookings
2.1 These Terms apply to every Contract and override any other terms the Customer puts forward, including on a purchase order or in a production contract, unless a director of 80six agrees otherwise in writing.
2.2 A quotation is an offer to hire on these Terms. It is valid for 14 days from issue, unless 80six withdraws it in writing before the Customer accepts, and is based on the information the Customer has given. Every quotation and Hire Order Form states that it is subject to these Terms, which are published at 80-six.com/terms and available on request. By accepting a quotation, the Customer accepts these Terms. If the Customer accepts after the quotation has expired, the Contract comes into force only once 80six confirms the availability and price in writing.
2.3 The Contract comes into force when the Customer accepts the quotation or Hire Order Form in any of these ways:
(1) by signing it;
(2) by any other written acceptance, including by email or by a purchase order that refers to it; or
(3) by paying the Deposit.
A purchase order is accepted only as acceptance of the quotation. Any terms printed on or attached to it do not apply (clause 2.1). If a purchase order differs from the quotation, the quotation applies unless 80six agrees the change in writing.
80six holds the Equipment and Crew from acceptance. The Deposit is payable immediately on acceptance (clause 10.3). If it has not been received within 7 days of acceptance, or by any later date 80six has agreed in writing, 80six may cancel the booking by written notice, and the cancellation charges in clause 11 apply as if the Customer had cancelled on that date.
2.4 The Hire Order Form states whether the job is a Dry Hire or a Wet Hire and lists the Equipment and Services. Anything not listed is not included.
2.5 The Customer is responsible for making sure the Equipment and Services ordered are suitable for its purpose. Drawings, weights, dimensions, power figures, pixel maps, schematics and specifications supplied by 80six are a guide. They do not replace the Customer's own professional advice on structures, rigging, power or venue suitability.
2.6 80six may substitute any item of Equipment with one of substantially similar or better specification.
2.7 Where 80six sub-hires Equipment from a third party, these Terms apply to it as if it were 80six's own. The Customer must also comply with any reasonable conditions the third-party owner imposes, which 80six will pass on in writing.
2.8 The Customer may ask to extend the Hire Period before it ends. Extensions depend on availability, are charged at the rates in the Hire Order Form, and must be confirmed by 80six in writing. 80six does not guarantee any extension.
2.9 Business customers only. 80six hires only to businesses. The Customer confirms that it enters into the Contract for the purposes of its trade, business or profession, and not as a consumer. Where the Customer is an individual, sole trader or partnership, the Hire Period must not be capable of lasting more than 3 months, unless the Fees exceed £25,000 and the Customer signs a declaration that the hire is for its business (so that the hire is not regulated under the Consumer Credit Act 1974).
2.10 Authority. The person who accepts a quotation, signs a Hire Order Form or sends a purchase order confirms that they are authorised to do so for the Customer. If they are not, they are personally liable to 80six for the Customer's obligations under the Contract.
2.11 Version. The version of these Terms published at 80-six.com/terms on the date of the quotation applies to that Contract. Later versions do not apply to existing bookings unless both parties agree in writing.
3. Hire Period, delivery, collection and return
3.1 The Hire Order Form states whether 80six delivers and collects the Equipment, or the Customer collects it from and returns it to 80six Premises.
3.2 Customer collection. 80six will have the Equipment ready at the agreed date and time. If the Customer does not collect on time, 80six may require a new collection time. The Customer must check the Equipment against the delivery note and report any shortage or visible fault before leaving. Any other fault must be reported within 24 hours of collection, or the Equipment is treated as complete and in good working order.
3.3 80six delivery. 80six will use reasonable endeavours to deliver and collect at the agreed times. Times are estimates and 80six is not liable for delays outside its control, including traffic, road closures and Venue access.
3.4 The Customer or its authorised representative must be at the Venue to receive and sign for the Equipment. If no one is there, the Customer is treated as having accepted the Equipment complete and in good order. Wasted or repeat journeys are charged at 80six's rates.
3.5 The Customer must give 80six, its Crew and its hauliers safe and clear access to the Venue and loading area at the agreed times, with passes, parking and lift access. Waiting time beyond 30 minutes is charged at 80six's hourly rates.
3.6 Return. Unless 80six is collecting, the Customer must return all Equipment to 80six Premises, at its own cost, by 17:00 on the Return Date.
3.7 Equipment must be returned complete, clean, dry and in the same working order as at the start of the Risk Period (fair wear and tear excepted), packed in its original cases as supplied.
3.8 Equipment returned late, or not ready for collection, is charged at the Weekly Rate for the time it is late. The Customer must also pay any costs 80six incurs because of the delay, including sub-hire to cover later bookings.
3.9 80six checks and tests all Equipment on return. The Customer's liability for shortages, damage and cleaning is based on that check. 80six will send details of any issue within 5 Business Days of return. The Customer may attend the check-in by prior arrangement.
3.10 Delivery, collection, return or work on weekends, bank holidays in England, or outside 08:00–18:00 is charged at 80six's out-of-hours rates.
3.11 Unreturned Equipment. If any Equipment is not returned within 14 days of the Return Date, and 80six has not agreed an extension in writing, 80six may treat it as lost by written notice. The Customer must then pay its Replacement Value under clause 9.2, plus the late return charges in clause 3.8 up to the date of the notice. From the date of the notice, clause 9.3 applies instead of clause 3.8, so the Customer is not charged twice for the same time. Clause 9.9 applies if the Equipment is later recovered.
4. Ownership, risk, insurance and freight
4.1 The Equipment remains the property of 80six (or its supplier) at all times. The Customer has only the right to possess and use it under these Terms. The Customer must not cover, deface or remove any 80six branding, asset tags or labels on the Equipment or its cases.
4.2 Risk of loss, theft, damage or destruction of the Equipment passes to the Customer at the start of the Risk Period and stays with the Customer until the end of the Risk Period. On a Wet Hire this applies while the Equipment is installed or operated by Crew, except for loss or damage caused by Crew negligence.
4.3 Unless the Customer takes the Damage Waiver under clause 9.6, the Customer must, at its own cost, insure the Equipment for the whole Risk Period, including transit and storage:
(1) for its full Replacement Value;
(2) against all risks of loss, theft, damage or destruction, including fire, flood, accident, water and moisture damage, and high or low temperatures; and
(3) for use outside the UK where the Equipment leaves the UK.
4.4 The policy must note 80six's interest as owner and loss payee, and must require the insurer to tell 80six of any cancellation or reduction in cover. The Customer pays any excess. The policy must also cover the loss-of-hire charges under clause 9.3 while Equipment is repaired or replaced. The Customer authorises 80six to claim under the policy for loss of or damage to the Equipment, to settle those claims and to receive the payment. The Customer must help 80six with any claim and must not settle or compromise a claim without 80six's written consent.
4.5 The Customer must also hold public liability insurance of at least £10,000,000 per occurrence and employer's liability insurance as required by law, covering its use of the Equipment.
4.6 The Customer must send a valid certificate of insurance before the Ship Date and on request. If it does not, 80six may refuse to release the Equipment until the Customer sends a valid certificate or chooses the Damage Waiver in writing. The Customer remains liable for all loss or damage not covered.
4.7 The Customer must not do anything that could invalidate its insurance.
4.8 Freight. Where the Customer transports the Equipment, it must use suitable vehicles or professional carriers, keep Equipment in its cases, secure loads properly, and protect Equipment from theft, weather, water and extreme temperatures. Equipment must only be carried in a secure, hard-sided, lockable box van, box lorry or box trailer, and never in a curtain-sided, open or flatbed vehicle, because these expose it to damage and theft. 80six will refuse to load any vehicle that does not meet this requirement. Any delay or cost this causes is the Customer's responsibility, and the Fees remain payable. Equipment shipped by sea or air freight must be packed with suitable desiccant and moisture protection, with evidence on request. The Customer must comply with all dangerous goods rules when shipping Equipment, including those for lithium batteries sent by air.
4.9 The Customer must tell 80six in writing within 24 hours of any loss, theft, accident or damage. It must report theft to the police within 24 hours and give 80six the crime reference number. The Customer must also tell 80six straight away of any accident involving the Equipment that injures anyone or damages property, and confirm the details in writing within 24 hours.
4.10 80six does not insure Customer Data or content. Backing it up is the Customer's responsibility.
4.11 80six's insurance. 80six holds public liability insurance of at least £10,000,000 per occurrence and employer's liability insurance as required by law. 80six will send a certificate on request.
Using the equipment
5. Customer obligations (all hires)
5.1 During the Risk Period the Customer must:
(1) use the Equipment only for its designed purpose, lawfully, by competent people, and in line with the manufacturer's and 80six's instructions and load, weight and power limits;
(2) keep the Equipment in a suitable, secure environment, protected from rain, moisture, dust, extreme heat, direct sunlight and impact, and never leave it in an unattended vehicle;
(3) keep the Equipment away from lasers, pyrotechnics, confetti and excessive haze or smoke, as 80six reasonably advises, unless 80six has agreed in writing that an item is rated for those conditions;
(4) take all reasonably practicable steps to make sure the Equipment is safe and without risk to health while it is set up, used, moved or taken down;
(5) not open, modify, repair, re-flash, recalibrate or remove any part of the Equipment, or allow anyone else to, without 80six's written consent;
(6) report any fault to 80six straight away and stop using faulty Equipment where continued use could cause damage or injury;
(7) keep the Equipment in its possession and control, and not sell, sub-hire, lend, charge or part with it, or allow any lien or security interest to arise over it;
(8) not fix the Equipment to any building or land so that it becomes a fixture, except as needed for safe temporary installation, and make good any damage caused by fixing or removal;
(9) not let the Equipment be seized or taken under any legal process; if it is, tell 80six at once, secure its release at the Customer's cost and indemnify 80six for any loss;
(10) let 80six inspect or recover the Equipment at any reasonable time, give access to any premises where it is kept, and tell 80six where it is on request;
(11) obtain and pay for all licences, permits, visas, carnets, customs clearances and duties needed to transport and use the Equipment, including outside the UK;
(12) obtain all licences and permissions for any content shown on the Equipment; and
(13) keep 80six informed of anything material affecting the Equipment, the Venue or the job.
5.2 The Customer is responsible for the acts and omissions of its staff, contractors, suppliers, performers and audience as if they were its own.
5.3 Any equipment, media or materials belonging to the Customer or a third party that 80six agrees to store, carry or handle stay at the Customer's risk. 80six is not liable for loss of or damage to them unless caused by its negligence, and the Customer should insure them.
5.4 Customer property left with 80six. If the Customer leaves any of its property with 80six after the job, 80six may charge storage at its rates from 14 days after the Return Date, and may keep the property until all sums owed under any Contract are paid. If the property is not collected within 3 months of 80six's written notice, 80six may sell or dispose of it under the Torts (Interference with Goods) Act 1977 and use any proceeds towards the sums owed and its costs.
5.5 The Customer must not move the Equipment from the Venue or Venues in the Hire Order Form without 80six's written consent. On a tour, the Venues are the tour dates listed in the Hire Order Form.
5.6 Where the Customer hires the Equipment or Services for its own client or any other third party, the Customer remains fully responsible for the Equipment, all Fees and all charges for loss or damage. 80six deals only with the Customer, and the Customer must make sure the third party complies with these Terms.
5.7 Site authority. Anyone the Customer puts in charge of the job or the Venue, including its production manager, stage manager or show caller, is treated as authorised by the Customer to sign delivery and collection notes and to ask for extra Equipment, Crew, hours or Services. 80six charges for those requests at its rates under clauses 3.10, 7.3 and 11.5, and they do not need a director's agreement under clause 16.4. 80six will confirm them in writing where practical.
6. Dry Hire
6.1 This clause applies to Dry Hire only.
6.2 The Customer confirms that everyone who installs, rigs, operates or de-rigs the Equipment is trained, competent and experienced with that type of Equipment. 80six can provide training or a technician at extra cost.
6.3 The Customer is responsible for installation, rigging, power distribution, earthing, electrical testing, operation and de-rig, and for the safety of everyone working with or near the Equipment.
6.4 LED, projection and video Equipment may only be flown, ground-stacked or rigged using 80six-approved frames, fixings, ballast and methods, on structures certified for the load, taking account of wind loading for outdoor use.
6.5 The Customer must check all Equipment before use and must not attempt any repair. 80six will give remote support during its office hours where it can; site visits are charged unless the fault is due to the Equipment.
7. Wet Hire: Crew and Services
7.1 This clause applies to Wet Hire only.
7.2 80six will provide the Crew and Services set out in the Hire Order Form. All installation, operation, adjustment, maintenance, repair and de-rig of the Equipment must be done by or under the supervision and instruction of Crew. Crew will be competent and suitably qualified for their roles, follow the Venue's site rules and induction, and behave professionally. 80six is responsible for its Crew's conduct.
7.3 Crew hours, working day, overtime, travel time, breaks and rest periods are as set out in the quotation or Hire Order Form. Extra hours or extra Crew requested on site are charged at 80six's rates.
7.4 Unless the Hire Order Form says otherwise, the Customer pays all reasonable travel, accommodation and subsistence costs for Crew. Accommodation must be of at least the same standard as the Customer's other staff and crew and never less than reasonable. Where the Customer books Crew accommodation, it must be reasonably close to the Venue. The Customer pays for safe transport between the accommodation and the Venue each day, including taxis where public transport is unavailable or unsafe, for example late at night. Travel time of more than 30 minutes each way counts as working hours under clause 7.3. 80six pays Crew wages and fees.
7.5 The Customer must provide, free of charge and on time:
(1) safe access to the Venue at the agreed times, with loading, parking and passes;
(2) a clean, dry, lit and secure work area, and secure storage for cases;
(3) a safe, adequate and correctly terminated power supply, within a reasonable distance of the Equipment, as specified by 80six;
(4) video sources, signals, content and show files in the agreed formats, resolutions and frame rates, by the agreed deadline;
(5) structures, rigging points, staging and ground conditions certified and suitable for the load, with calculations and certificates on request;
(6) welfare facilities, and hot meals or a meal allowance for Crew on days over 8 hours; and
(7) any other facilities 80six reasonably asks for in advance.
7.6 Where the Services depend on equipment or services from the Customer or its contractors, the Customer must make sure they are on time, of adequate specification and in good working order, and provided by competent people.
7.7 The Customer must comply with the Construction (Design and Management) Regulations 2015 where they apply, give 80six details of site hazards and rules in advance, and give Crew a site induction. Where those Regulations apply, the Customer (or its own client) is the client under them and must appoint a principal designer and principal contractor where required. 80six acts as a contractor for its own work only and does not take on the duties of principal designer or principal contractor unless agreed in writing.
7.8 Content, signal or timing problems caused by the Customer's late or incorrect content, sources or instructions are not 80six's responsibility. Extra time needed to resolve them is charged.
7.9 Crew may refuse to install or operate, stop work, or remove Equipment if they reasonably believe there is a risk to people or the Equipment, or if they are subject to abuse, harassment or unsafe working hours. This includes high winds and other bad weather: 80six may decline to install, or may take down, Equipment when the weather makes it unsafe, including where wind speeds exceed the manufacturer's limits. The Fees remain payable in full.
7.10 80six may replace any Crew member with another suitably skilled person.
7.11 During the Contract and for 12 months after it, the Customer must not engage any Crew member, directly or through another company, for similar work without 80six's written consent. If it does, it must pay 80six a fee equal to 20% of the fees or salary that person is paid, or agreed to be paid, for their first 12 months of that work. This does not apply to a Crew member who answers a general job advertisement not aimed at 80six's Crew.
7.12 Reduced or Customer-supplied Crew. 80six recommends the number of Crew and the skills needed for each job in the quotation. 80six provides only the Crew listed in the Hire Order Form. Any other role needed for the job, including any the Customer says it will provide itself, such as an operator, is the Customer's responsibility. This clause applies if:
(1) the Customer books fewer Crew, or Crew with different skills, than 80six recommends;
(2) the Customer says it will provide any person or role itself and then does not provide them, or provides them late; or
(3) the Customer provides its own people to work with, or instead of, Crew, and they do not have the competence, skills or experience needed to work with 80six's Crew or to help resolve a problem.
The Customer is responsible for its own people, including their competence, supervision and safety (clause 7.6). In any of these cases, subject to clause 12.1:
(1) 80six is not liable for any failure, delay, loss of show time or other loss that results from not having the recommended Crew, from a person or role the Customer was to provide being missing or late, or from the acts, omissions or lack of skills of the Customer's people, including where a problem cannot be fixed because the people or skills needed are not there;
(2) the Customer must still pay the full Fees for the job, with no reduction or refund for any such failure or delay;
(3) Crew may decline any task that cannot be done safely or competently with the people on site, and may decline to work alongside anyone they reasonably believe is not competent (clause 7.9);
(4) if 80six reasonably believes the situation creates a risk to health and safety, or a real risk that the show cannot be delivered to a professional standard and so could harm 80six's reputation, 80six may refuse to start or continue the Services, or stop the Equipment being used, until the Customer resolves it to 80six's reasonable satisfaction. 80six will tell the Customer the reason and, where practical, what is needed to resolve it. The Customer must still pay the full Fees and any extra costs this causes; and
(5) any extra Crew the Customer asks for on site or at short notice are charged at 80six's rates, and 80six does not guarantee they will be available.
7.13 Schedule and full payment. 80six works to the production schedule agreed in writing. If the Customer, the Venue or other contractors are not ready for 80six, or the schedule changes, 80six will work to the revised schedule where it reasonably can. Any delay this causes is not 80six's delay, and extra time is charged under clause 7.3. If 80six delivers the Equipment and Services for the show in line with the Hire Order Form and the Customer's brief, the full Fees are payable. The Customer may not claim a discount, or withhold, reduce or set off any sum, because of an alleged delay or problem during prep, build or rehearsal, including the cost of other departments, crew or suppliers working longer, unless:
(1) the Customer told 80six's crew chief or project manager in writing at the time, with details, so 80six could respond; and
(2) the delay was caused by 80six's material failure to perform the Contract.
Any such claim is subject to clause 12.
8. 80six obligations and equipment warranty
8.1 80six will supply the Equipment clean, tested and in good working order at the start of the Risk Period, and will provide any Services with reasonable skill and care.
8.2 If a material fault in the Equipment appears during the Hire Period, 80six will use reasonable endeavours to repair or replace the affected item as soon as reasonably possible, provided that:
(1) the Customer tells 80six in writing (email is enough) within 24 hours of the fault appearing, or of when it became aware or should reasonably have become aware of it;
(2) 80six is allowed to examine the item;
(3) the fault was not caused by misuse, neglect, accident, alteration, incorrect power, environmental exposure or handling by anyone other than 80six or its Crew; and
(4) the fault was not caused by information, designs, content, signals or equipment supplied by or for the Customer.
8.3 Repair or replacement under clause 8.2 is the Customer's only remedy for faulty Equipment. Where a fault falls within clause 8.2 and 80six cannot remedy it, 80six will refund a fair share of the Hire Fees for the affected item for the time it was unusable. The Customer accepts that electronic equipment can fail without anyone being at fault, and that the effect of a failure on an event can be far greater than the Fees.
8.4 Where Equipment was made by a third party, 80six gives only the benefit of the warranty it receives from that manufacturer.
8.5 80six may recall Equipment during the Hire Period for safety reasons or a manufacturer's recall. It will supply a suitable replacement where it can, or refund a fair share of the Hire Fees for the time lost.
8.6 Except as set out in these Terms, all warranties, conditions and terms implied by statute or common law, including as to quality and fitness for purpose, are excluded to the fullest extent the law allows.
8.7 LED and display tolerances. LED, projection and display Equipment can show minor variations in colour, brightness and uniformity between panels, batches and fixtures, and a small number of failed pixels, within the manufacturer's tolerances. These are not faults. 80six will calibrate and match Equipment where practical.
8.8 Safety and compliance. 80six will supply Equipment that is safe and properly maintained, with electrical (PAT) test records, and will inspect lifting and rigging items as the Lifting Operations and Lifting Equipment Regulations 1998 require. 80six will give the Customer the safety information it needs to use the Equipment and, on a Wet Hire, risk assessments and method statements on request.
9. Loss, damage and Damage Waiver
9.1 During the Risk Period the Customer is liable for all loss, theft, damage and destruction of the Equipment, however caused, except fair wear and tear and damage caused by Crew negligence.
9.2 Damaged Equipment is charged at the full cost of repair, including parts, labour, testing and any manufacturer charges. Equipment that is lost, stolen, or cannot be repaired economically (in 80six's or its insurer's reasonable opinion) is charged at its Replacement Value.
9.3 The Customer must also pay the Weekly Rate for the time an item is unavailable for hire until it has been repaired or replaced and is back in service, up to a maximum of 6 months, and in any case for no more than 30 days after the Customer pays the Replacement Value.
9.4 Equipment returned dirty, wet, taped, with residue or packed incorrectly is charged for cleaning, drying and re-packing at 80six's hourly rate. Missing cables, cases, accessories and media are charged at Replacement Value.
9.5 Consumables (such as tape, batteries, media, lamps and gels) are charged on use and are not returnable.
9.6 Damage Waiver. The Customer may choose on the Hire Order Form to pay a Damage Waiver charge of 10% of the Hire Fees instead of arranging the Equipment insurance in clause 4.3. If taken and paid before the Ship Date, the Customer's liability for accidental damage to the Equipment is limited to an excess of £1,000 per incident. The Damage Waiver is not insurance. It is a contractual limit on the Customer's liability to 80six, which 80six offers for an extra charge.
9.7 The Damage Waiver does not cover:
theft, loss or disappearance of Equipment, including from vehicles or unsecured areas;
damage from negligence, misuse, overloading, or use against these Terms or 80six's instructions;
damage from water, rain, weather, haze, pyrotechnics, confetti or liquids to Equipment not rated for those conditions;
damage in transit by the Customer's own vehicle or carrier;
Equipment taken outside the UK;
cables, consumables, cosmetic marks and wear; or
loss of Customer Data, or any of the Customer's own losses.
For anything excluded, the Customer is liable in full under clauses 9.1 to 9.4.
9.8 Charges under this clause are payable within 14 days of invoice, whether or not the Customer has claimed on its own insurance. Any insurance or other money the Customer receives for loss of or damage to the Equipment is held on trust for 80six and must be paid to 80six on demand, up to the amount owed.
9.9 If lost or stolen Equipment is later recovered and returned to 80six, 80six will credit the Replacement Value charged for it, less the Weekly Rate for the time from the date the loss was reported to the date of return (except any already charged under clause 9.3), and the cost of any repairs.
Payment and cancellation
10. Fees, deposit and payment
Payment at a glance. When you accept the quote, a 50% deposit is payable immediately, unless we agree otherwise in writing. This includes Credit Account customers. The deposit is non-refundable and still payable if you cancel, even if we have not yet invoiced it. The balance must be paid before your kit ships, or on your credit terms if you have a Credit Account.
If you cancel: more than 4 weeks before the Ship Date, you lose the deposit (50%); within 4 weeks, 75%; within 2 weeks, or once prep has started, 100%. You also pay any costs we cannot recover, such as sub-hire.
This summary is for convenience only. The clauses below apply.
10.1 The Fees are set out in the Hire Order Form. Anything not listed there is not included, such as Crew, transport, travel, accommodation, subsistence, parking, congestion and ULEZ charges, consumables, insurance, Damage Waiver and sub-hire.
10.2 All Fees are in pounds sterling unless the Hire Order Form states another currency, and exclude VAT, which the Customer pays at the applicable rate.
10.3 Deposit. Every Customer, including those with a Credit Account, owes the Deposit from acceptance, unless 80six agrees otherwise in writing. It is payable immediately on acceptance. If it has not been received within 7 days of acceptance, or by any later date 80six agrees in writing, 80six may cancel the booking under clause 2.3. The Deposit is non-refundable and remains payable if the Customer cancels, even if 80six has not yet invoiced, asked for or collected it, because from acceptance 80six holds the Equipment and Crew and turns away other work for those dates. An agreement to pay the Deposit later changes only when it is paid, not whether it is owed. The only refunds are those these Terms expressly provide: clauses 10.8, 13.4, 13.5, 14.3(1) and 16.14.
10.4 Balance. The balance must be received in cleared funds before the Equipment ships, unless 80six has agreed otherwise in writing. A Customer with a Credit Account pays the balance on its credit terms. 80six may refuse to ship the Equipment until it is paid. Payment is by BACS to the account shown on the invoice. Anything added after acceptance is invoiced separately and payable by the invoice due date. For Hire Periods longer than 4 weeks, 80six may invoice the Fees monthly during the Hire Period, payable within 14 days of invoice.
10.5 Time is of the essence for payment. Any agreed discount may be withdrawn if payment is not received by the due date. If any sum is overdue, all other sums under the Contract, including Fees not yet invoiced, become payable immediately.
10.6 If any sum is overdue, 80six may, without affecting its other rights:
(1) charge interest on the overdue sum at 8% a year above the Bank of England base rate under the Late Payment of Commercial Debts (Interest) Act 1998, from the due date until paid, before and after judgment, together with fixed compensation for recovery costs under that Act;
(2) suspend or cancel delivery of Equipment and Services under this or any other Contract;
(3) refuse to release Equipment while any sum is overdue on any account;
(4) apply any payment received against any sum owed; and
(5) recover its reasonable costs of collecting the debt, including legal costs.
10.7 Any query about an invoice must be raised in writing within 7 days of the invoice date, stating the reason. The undisputed amount remains payable on time.
10.8 80six may increase the Fees before the Ship Date to reflect a site survey, a change to the Customer's requirements, or a rise in costs outside its control such as sub-hire, fuel or freight. 80six will tell the Customer promptly. The Customer may then cancel by written notice at least 3 Business Days before the Ship Date. It pays only the costs 80six has already incurred and cannot recover, and 80six refunds the rest of any sums paid, including the Deposit, within 14 days. For Hire Periods longer than 3 months, 80six may also change its rates during the Hire Period on 28 days' written notice. If the Customer does not accept the new rates, it may end the hire at the end of that notice period by written notice and return the Equipment under clause 3.6, with no cancellation charge for the rest of the Hire Period.
10.9 Credit. 80six may carry out credit checks on the Customer and, before confirming or continuing a booking, may ask for full payment in advance, a larger Deposit or a guarantee.
10.10 No set-off. The Customer must pay all sums in full without set-off, counterclaim, deduction or withholding.
10.11 80six's set-off. 80six may set off any sum the Customer owes it against any sum 80six owes the Customer.
10.12 Tax deductions. If the Customer must by law deduct or withhold tax from a payment, it must pay 80six an extra amount so that 80six receives the full sum it would have received without the deduction.
10.13 Bank details. 80six will never change its bank details by email alone. Before paying to any new or changed bank details, the Customer must confirm them by calling 80six on +44 333 5777 899. A payment sent to the wrong account does not count as payment, and the sum remains due until 80six receives it.
11. Cancellation, postponement and changes
11.1 The Customer may cancel the Contract only by written notice to 80six. The charge depends on how many days before the Ship Date 80six receives the notice:
More than 4 weeks (28 days): The Deposit
15 days to 4 weeks: 75% of the Total Invoice Value
14 days or less, or once the Prep Days have started: 100% of the Total Invoice Value
11.2 The cancellation charge is payable whether or not the Deposit has been paid, plus VAT. Sums already paid count towards it. If the Customer has paid or been invoiced more than the charge, 80six refunds or credits the difference within 14 days, but the Deposit itself is not refunded (clause 10.3). Any balance of the charge is payable within 14 days of 80six's invoice.
11.3 The Customer must also pay any costs 80six has already committed to and cannot recover, including sub-hire, non-refundable travel and accommodation, freight, and items or content made specifically for the job.
11.4 A postponement is treated as a cancellation unless 80six agrees a new date in writing. If it does, sums paid are carried over to the new date, and any extra costs or rate changes are payable by the Customer.
11.5 Reducing the Equipment, Services or Hire Period after acceptance is treated as a part cancellation of the reduced items under this clause. Additions depend on availability and are charged at 80six's rates.
11.6 Cancellation, postponement or curtailment of the Customer's event for any reason, including weather, low ticket sales, artist or venue cancellation, or a force majeure event affecting the Customer, does not reduce these charges. The Customer should hold its own event cancellation insurance.
11.7 The Deposit and these charges protect 80six's legitimate interest in holding Equipment and Crew for the Customer and turning away other work for those dates. 80six's stock is specialist and limited, much of its work falls on peak-season dates that cannot easily be re-let at short notice, and Crew are booked exclusively for the job. 80six commits to Crew, travel, accommodation, freight and sub-hire for the job from acceptance. The parties agree they are proportionate to that interest and are not a penalty.
Liability and ending the contract
12. Limitation of liability and indemnity
12.1 Nothing in the Contract limits or excludes either party's liability for death or personal injury caused by its negligence, for fraud or fraudulent misrepresentation, or for anything else that cannot be limited or excluded by law.
12.2 Subject to clause 12.1, 80six is not liable, whether in contract, tort (including negligence), breach of statutory duty, misrepresentation or otherwise, and however caused, even if foreseeable, for any:
(1) loss of profit, revenue, business, contracts, ticket sales, sponsorship or anticipated savings;
(2) loss of goodwill or reputation;
(3) cost of a cancelled, delayed, curtailed or interrupted event or broadcast, including the cost of other departments, contractors or suppliers working longer, waiting time and extra Venue hire;
(4) loss or corruption of Customer Data, content or show files;
(5) wasted expenditure, including sums paid to third parties for the event; or
(6) indirect or consequential loss.
12.3 Subject to clause 12.1, 80six's total liability under or in connection with the Contract, including for its Crew and sub-contractors, is limited to the total Fees payable for that job, except: (a) for physical loss of or damage to property caused by 80six's negligence, £1,000,000 for any one event or series of connected events; and (b) for recordings, show files or media, the cost of replacement blank media. 80six may agree higher limits in writing for an extra charge.
12.4 80six is not liable for loss or damage caused by the Customer's or any third party's equipment, structures, power, signals, content or instructions, or by any use of the Equipment against these Terms.
12.5 The Customer indemnifies 80six against all claims, losses, damages, costs and expenses (including reasonable legal fees) arising from:
(1) any breach of the Contract by the Customer;
(2) the use, transport or storage of the Equipment during the Risk Period, except to the extent caused by 80six's negligence;
(3) the acts or omissions of the Customer's staff, contractors, suppliers, performers or audience; and
(4) any claim that content shown, played or stored on the Equipment infringes a third party's intellectual property or other rights.
12.6 The Customer must not make any admission or settle any claim covered by clause 12.5 that affects 80six without 80six's written consent.
12.7 Each party must take reasonable steps to mitigate any loss it suffers.
12.8 Any claim against 80six must be notified in writing, with reasonable details, within 14 days of the Return Date. This does not apply to liability under clause 12.1, or to a defect the Customer could not reasonably have found within that time, which must be notified within 14 days of the Customer becoming aware of it.
13. Termination and its consequences
13.1 80six may end the Contract with immediate effect by written notice if:
(1) the Customer fails to pay any sum by its due date and has not paid within 7 days of being asked to;
(2) the Customer commits a material breach that cannot be remedied, or does not remedy a breach that can be remedied within 2 Business Days of being asked to;
(3) the Customer repeatedly breaches the Contract in a way that reasonably suggests it cannot or will not perform it;
(4) the Customer uses, or allows the Equipment to be used, in a way 80six reasonably considers unsafe or unlawful;
(5) any Equipment is lost, stolen, seized, confiscated or damaged beyond economic repair during the Risk Period;
(6) the Customer cannot pay its debts as they fall due, suspends or threatens to suspend paying them, or becomes subject to any insolvency process (including winding up, administration, receivership, a voluntary arrangement, bankruptcy, or enforcement against its assets not discharged within 14 days), or anything equivalent in another jurisdiction, other than a solvent reorganisation; or
(7) the Customer stops or threatens to stop carrying on all or a substantial part of its business.
13.2 On termination under clause 13.1:
(1) the Customer's right to possess the Equipment ends at once, and it must return all Equipment to 80six Premises at its own cost within 2 Business Days;
(2) if it does not, 80six and its representatives may enter any premises where the Equipment is kept, after reasonable notice where practical and without using force, to recover it at the Customer's cost. The Customer authorises this and must obtain any permission needed from the owner or operator of the premises;
(3) all sums due become payable immediately; and
(4) the Customer must pay the cancellation charges under clause 11 as if it had cancelled on the date of termination, plus 80six's costs of recovering the Equipment and collecting sums due (including reasonable legal costs) and of repairing or replacing any Equipment returned damaged or not returned.
13.3 Termination does not affect any rights or liabilities that have built up by the date of termination. Clauses that by their nature should continue, including clauses 3.8, 3.11, 4, 5.4, 7.11, 9, 10, 11, 12, 13, 15 and 16, survive termination.
13.4 80six may end the Contract by written notice before the Ship Date if it cannot obtain its own insurance for the Equipment or Crew for the job (for example, for travel to a high-risk country) on reasonable terms. Clause 11 does not apply. The Customer pays the costs 80six has already incurred and cannot recover, and 80six refunds the rest of any sums paid, including the Deposit, within 14 days.
13.5 The Customer may end the Contract by written notice if 80six commits a material breach and does not remedy it within 2 Business Days of being asked to. In that case clause 11 does not apply. The Customer pays for Equipment and Services already provided and 80six refunds the rest of any sums paid, including the Deposit, within 14 days, subject to clause 12.
13.6 Suspension and recovery. Whether or not the Contract has ended, and where the law allows, 80six may suspend the Services and recover the Equipment if any sum is overdue. The Customer's insolvency never affects 80six's ownership of the Equipment.
14. Force majeure
14.1 Neither party is in breach of the Contract or liable for delay or failure to perform caused by events beyond its reasonable control, including extreme weather, fire, flood, epidemic or pandemic, war, terrorism, civil unrest, government action, strikes (other than of its own staff), road, port or airspace closures, failure of utilities or power, and failure of a supplier or carrier for the same reasons. This clause does not excuse any obligation to pay money.
14.2 The affected party must tell the other promptly and take reasonable steps to limit the effect. The time for performance is extended by the period of the delay.
14.3 If a force majeure event lasts more than 14 days, or makes the job impossible, either party may end the Contract by written notice. The Customer then pays as follows:
(1) If it affects only 80six's ability to perform: for Services already performed and costs 80six has committed and cannot recover. 80six refunds the rest, including the Deposit, within 14 days.
(2) If it affects the Customer or its event before the Prep Days start: the cancellation charges in clause 11, as if the Customer had cancelled on the date of the notice.
(3) If it affects the Customer or its event once the Prep Days have started or the Equipment has shipped: 100% of the Total Invoice Value.
14.4 Rebooking credit. If the Contract ends under clause 14.3(2) or 14.3(3) and the Customer rebooks the same or a similar job for a date within 12 months of the original Ship Date, 80six credits the sums already paid, less costs it could not recover, against the new booking at its rates at the time. The credit has no cash value and lapses after 12 months.
14.5 In every case the Customer must return all Equipment to 80six Premises at its own cost within 30 days of the notice (clause 13.2(2) applies if it does not) and pay for repairing or replacing any Equipment returned damaged or not returned.
Data, confidentiality and general
15. Data protection, confidentiality and intellectual property
15.1 Data protection. Each party will comply with the Data Protection Legislation and with Schedule 1. 80six handles personal data as set out in its Privacy Notice at 80-six.com/privacy.
15.2 The Customer may use personal data about Crew only to receive the Services and manage the job, and for no other purpose.
15.3 Customer Data. The Customer must remove all Customer Data from the Equipment before return. 80six may wipe all media and reset all Equipment on return and is not responsible for any Customer Data left on it. Where 80six supplies recordable media (such as drives or cards), it is not responsible for its performance or for any content on it.
15.4 Confidentiality. Each party will keep confidential the other's pricing, technical designs, client details and any information marked or reasonably understood to be confidential, and use it only for the Contract. This does not apply to information that is public, already known to the recipient, or required to be disclosed by law.
15.5 Intellectual property. Designs, drawings, pixel maps, schematics, programming, show files and documents created by 80six remain its property. The Customer may use them only for the job they were created for.
15.6 Publicity. 80six may photograph its Equipment in use and name the Customer and the event in its marketing and portfolio, unless the Customer objects in writing before the Ship Date. 80six will avoid close images of identifiable individuals.
15.7 Show footage. 80six may use short clips of show recordings made with its own cameras, including IMAG, in its show reel and marketing, unless the Customer objects in writing before the Ship Date. The Customer confirms it has the rights and consents needed to allow this, or will tell 80six before the Ship Date of any restriction, such as artist approval or embargo dates. 80six will not use the original show audio, will avoid close images of audience members, and will remove any clip on reasonable request.
15.8 Confidentiality agreements. If 80six and the Customer have signed a confidentiality or non-disclosure agreement, it prevails over clauses 15.6 and 15.7, and 80six will make no publicity use of the job without written approval.
15.9 Recordings made for the Customer. Recordings, captures and streams that 80six makes for the Customer belong to the Customer once all Fees are paid, subject to 80six's rights under clause 15.7. The Customer must take its own copy at the end of the job. 80six may keep back-up copies from time to time, but does not guarantee to keep or back up any recording unless the Customer asks for this in writing before the job and 80six agrees, which may be charged. Any copies 80six keeps are held under Schedule 1, paragraph 6, and deleted when no longer needed.
16. Notices, assignment and general
16.1 Notices must be in writing. Notices to 80six must be sent to info@80-six.com; notices to the Customer to the email address on the Hire Order Form. Notices may also be delivered by hand, or sent by first-class or recorded post to the other party's registered office or the address on the Hire Order Form. A notice is treated as received:
(1) by email, at the time sent if during business hours (09:00–17:30 on a Business Day), otherwise at 09:00 on the next Business Day;
(2) by hand, when left at the address; and
(3) by post, 2 Business Days after posting within the UK, or 7 days if posted from outside the UK.
16.2 Assignment. The Customer may not assign, transfer or sub-contract any of its rights or obligations without 80six's written consent, not to be unreasonably withheld. 80six may assign the Contract or sub-contract any Services, remaining responsible for its obligations.
16.3 Entire agreement. The Contract is the whole agreement between the parties about its subject and replaces all earlier discussions and arrangements. Neither party has relied on any statement not set out in it.
16.4 Variation. No change to the Contract is valid unless 80six agrees it in writing. A change to these Terms themselves also needs the written agreement of a director of 80six (clause 2.1). Requests made on site under clause 5.7 do not need a director's agreement.
16.5 No partnership. Nothing in the Contract creates a partnership, joint venture, agency or employment relationship.
16.6 Waiver. A delay or failure to exercise any right is not a waiver of it. A waiver of one breach is not a waiver of any other.
16.7 Remedies. Except as stated in these Terms, the rights in the Contract are in addition to rights provided by law.
16.8 Severance. If any provision is found invalid or unenforceable, it, or the words that make it invalid, are deleted to the minimum extent needed, and the rest of the Contract is unaffected.
16.9 Third parties. No one other than 80six and the Customer may enforce the Contract under the Contracts (Rights of Third Parties) Act 1999.
16.10 Counterparts and e-signature. The Contract may be signed in counterparts and by electronic signature or email acceptance, each of which is treated as an original.
16.11 Law and jurisdiction. The Contract and any dispute or claim arising from it, including non-contractual disputes, are governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction, except that 80six may also bring proceedings in any court with jurisdiction over the Customer or its assets.
16.12 Errors. 80six may correct any typing or clerical error in a quotation, Hire Order Form, invoice or other document without liability.
16.13 Joint customers. If the Customer is more than one person or company, each is fully liable for all of the Customer's obligations, on its own and together with the others.
16.14 Export, customs and sanctions. The Customer must comply with all export control, customs and sanctions laws that apply to the Equipment and its use. It must not take or use the Equipment in any country, or for any person, subject to UK sanctions or restrictions that would prohibit the hire. 80six may refuse or end any job that would breach these laws. If the Customer caused the breach, clause 13.2 applies as if 80six had ended the Contract under clause 13.1. Otherwise, the Customer pays for Services already performed and the costs 80six has committed and cannot recover, and 80six refunds the rest of any sums paid, including the Deposit, within 14 days.
16.15 Disputes. Before starting court proceedings, either party may refer a dispute to a director of each party, who will meet (in person or online) within 10 Business Days. If that does not resolve it, the parties will consider mediation. This does not apply to claims for unpaid sums or to urgent applications to court.
16.16 Ethics. Each party will comply with the Bribery Act 2010 and the Modern Slavery Act 2015.
Schedule
Schedule 1: Data protection
1. Roles
1.1 80six and the Customer are each an independent Controller of any Personal Data shared under the Contract, such as contact details of staff, Crew and suppliers.
1.2 Each party will Process shared Personal Data only to perform the Contract or as the other party has expressly authorised, and will make sure its staff and contractors know their obligations.
2. Obligations
2.1 Each party will:
(1) Process shared Personal Data lawfully, fairly and in line with the Data Protection Legislation;
(2) keep it secure with appropriate technical and organisational measures, having regard to the state of the art, the cost of implementation and the risk to individuals;
(3) keep it confidential, with security no less rigorous than for its own confidential information;
(4) promptly help the other party respond to any request from an individual exercising their rights, at the requesting party's reasonable cost;
(5) promptly tell the other party of any request for disclosure it believes it is legally required to meet, where the law allows;
(6) on request, show the other party that it complies with this Schedule; and
(7) keep shared Personal Data only as long as needed for the Contract or as the law requires.
3. Data breaches
3.1 Each party will tell the other without undue delay, and in any event within 48 hours, of any actual or suspected breach affecting shared Personal Data. It will then:
(1) take reasonable steps to limit the effects and restore security;
(2) work with the other party on any notice to the Information Commissioner's Office or to affected individuals, within the legal time limits; and
(3) not act in a way that may damage the other party's reputation or relationships, except as the law requires.
4. International transfers
4.1 Neither party will transfer shared Personal Data outside the UK, including by storing it on servers outside the UK, using processors outside the UK, or giving access to people outside the UK, unless the transfer is lawful and appropriate safeguards are in place under the Data Protection Legislation.
5. Indemnity
5.1 Each party indemnifies the other against all costs, claims, damages, fines and expenses arising from its own failure, or that of its staff or contractors, to comply with this Schedule. The party claiming must tell the other promptly of the claim, make no admission without consent, let the indemnifying party control the claim on request, and give reasonable help.
5.2 A party acting on the other's written instructions is not liable to the instructing party for any claim or fine that results directly from those instructions.
6. Processing on the Customer's behalf
6.1 Where 80six processes Personal Data on the Customer's behalf, including recording, storing or displaying images of people at an event, the Customer is the controller and 80six the processor. 80six will process that data only on the Customer's documented instructions; keep it confidential and secure; use sub-processors only with the Customer's general consent and on equivalent terms; help the Customer meet data subject requests and its security obligations; notify the Customer of a personal data breach without undue delay; delete or return the data at the end of the job, unless clause 15.9 or the Customer's written instructions allow 80six to keep copies; and give the Customer the information needed to show compliance.
6.2 Paragraph 6.1 does not apply to clips 80six uses in its own marketing and show reel under clause 15.7. For that use, 80six is the controller.